Safeguarding Policy

Here’s the updated version of the Invictus Jiu-Jitsu Safeguarding Policy with the anti-bullying section added:

Invictus Jiu-Jitsu Safeguarding Policy

1. Introduction

Invictus Jiu-Jitsu is committed to providing a safe environment where all participants, especially children and vulnerable adults, can train in a safe, friendly, and positive environment. This policy outlines the responsibilities of our coaches, staff, volunteers, and members in safeguarding all individuals associated with the club.

2. Scope of the Policy

This policy applies to all members, staff, volunteers, coaches, visitors, and anyone involved in activities at Invictus Jiu-Jitsu, whether on or off the club premises.

3. Key Principles

• The welfare of children and vulnerable adults is paramount.
• All individuals, regardless of age, disability, gender, racial or ethnic origin, religious belief, sexual orientation, or identity, have the right to enjoy Jiu-Jitsu in a safe environment.
• All allegations or suspicions of abuse will be taken seriously and responded to swiftly, appropriately, and effectively.

4. Definitions

• Child: Anyone under the age of 18.
• Vulnerable Adult: A person aged 18 or over who is unable to care for themselves or protect themselves from harm due to age, illness, or disability.
• Abuse: A violation of an individual’s human and civil rights by another person or persons.

5. Roles and Responsibilities

• Safeguarding Officer: The designated person responsible for safeguarding within the club. This individual will act as the main point of contact for any safeguarding concerns.
• Coaches and Staff: Must adhere to this policy, promote best practices, and report any concerns to the Safeguarding Officer.
• Members and Parents: Should respect the safeguarding policy and report any concerns about the safety or welfare of others.

6. Code of Conduct

All staff, coaches, volunteers, and members are expected to:

• Treat everyone with respect and dignity.
• Always prioritise the welfare of children and vulnerable adults.
• Avoid being alone with a child or vulnerable adult unless necessary and always in an open, observable environment.
• Refrain from engaging in physical contact unless it is necessary for instruction and always seek verbal consent where possible.
• Report any inappropriate behaviour or suspected abuse immediately.

7. Recognising Signs of Abuse

Abuse can be in many forms, including:

• Physical Abuse: Hitting, shaking, or causing physical harm.
• Emotional Abuse: Persistent emotional maltreatment or verbal abuse.
• Sexual Abuse: Forcing or enticing someone to participate in sexual activities.
• Neglect: Persistent failure to meet basic needs.

8. Anti-Bullying Policy

At Invictus Jiu-Jitsu, we are committed to maintaining a training environment free from bullying, harassment, or intimidation. Bullying of any kind, whether verbal, physical, or emotional, will not be tolerated. This includes:

• Name-calling, teasing, or making offensive remarks
• Deliberately excluding or isolating individuals
• Physical intimidation or aggression
• Cyberbullying through social media or messaging platforms

Any reports of bullying will be treated seriously and addressed promptly. Those found to be engaging in bullying behavior may face disciplinary action, including suspension or expulsion from the club. We encourage members to report any concerns to a coach or the Safeguarding Officer to help foster a respectful and supportive environment.

9. Reporting Procedures

If a child or vulnerable adult is in immediate danger, contact emergency services immediately by dialing 999.

• Report all safeguarding concerns to the Safeguarding Officer as soon as possible.
• Concerns can be reported verbally or in writing. Written reports should include the date, time, persons involved, and the nature of the concern.
• The Safeguarding Officer will assess the information and, if necessary, refer the case to appropriate authorities (e.g., local child protection services, police).

10. Confidentiality

All safeguarding concerns will be handled with sensitivity and confidentiality. Information will only be shared with relevant individuals on a need-to-know basis.

11. Training and Awareness

All staff, coaches, and volunteers will receive safeguarding training appropriate to their role. Regular updates and refresher training will be provided to ensure the safeguarding policy remains current and effective.

12. Safer Recruitment

Invictus Jiu-Jitsu is committed to ensuring that all staff, volunteers, and coaches undergo proper vetting procedures, including DBS (Disclosure and Barring Service) checks where required.

13. Social Media and Photography Policy

• Obtain consent from parents/guardians before taking photos or videos of children.
• Do not post identifiable images of children on social media without consent.
• Respect individuals’ rights to privacy.

14. Policy Review

This policy will be reviewed annually or when there are significant changes in legislation, guidance, or circumstances within the club.

15. Contact Information

• Safeguarding Officer: Wojciech Żbikowski (contact@invictusjiujitsu.co.uk)
• Emergency Services: 999
• NSPCC Helpline: 0808 800 5000

16. Policy Approval

This policy has been approved by the management of Invictus Jiu-Jitsu and will be communicated to all members, staff, and volunteers.

Date: 03/10/2024
Review Date: 03/10/2025
Approved by: Wojciech Żbikowski